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Positions Available

Dear Geography and City Studies Students,

The Geography and City Studies Student Association will be interviewing candidates during September for the 2016 – 2017 team. If you would like to apply, please email GCSA at gcsa.utoronto@gmail.com with your resume and a short paragraph (200 words) explaining why you think you are best suitable for that role. The deadline to apply is September 30th at 5:00pm.

The positions available are as follows:

 

Article 4: Executive Committee

Executive Committee positions are open to undergraduate students who are enrolled in Geography and/or City Studies Programs at the University of Toronto at Scarborough. Any member of the executive committee cannot be an executive member of another DSA. The Executive Committee is comprised of Senior Advisor, President, Vice-President, Vice-President-Operations, Vice-President-Communications, Finance Manager, and Secretary:

4.1. Senior Advisor

* The Senior Advisor shall be a full-time undergraduate student in the Department of Geography and/or City Studies who has completed at least two years of academic studies at the University of Toronto and is in good academic standing. The Senior Advisor must also have past experience as an executive member of GCSA for at least one year.

* This position will be filled by an individual based on their merit and previous performances with GCSA. The individual is required to submit an intent for the position.

* The President and Vice President of the following academic year will have the ability to decide on who gets to oversee this position.

* The Senior Advisor is not obliged to attend all meetings upon consent of the President and Vice President

* The Senior Advisor’s responsibilities will include the following:

a. To train all executive members and non-executive members for their roles in the upcoming academic year.

b. To advise the President and Vice President on decision making processes

c. To provide any help required by the executive and non-executive committee members when required

4.2. President

• The President shall be a full-time, undergraduate student in the Department of Geography and/or City Studies who has completed at least one year of academic studies at the University of Toronto and is in good academic standing. The President must also have past experience as an executive member of GCSA for at least one year. The President cannot be on a co-op term during the fall and winter semesters of their period of leadership.

• The President’s responsibilities will include the following:

a. To ensure cohesiveness within the organization and ensure that each executive is carrying out their respective responsibilities accordingly

b. Assume the responsibility of any vacant position within the organization

c. Act as the official representative of the organization in formal business

d. Serve as the official signing officer of the organization

e. Oversee relationships with the Department of Geography and City Studies, the University of Toronto and external organizations

f. Must attend Departmental Students Association Council meetings or appoint another executive as a designate

g. Responsible for maintaining relations with all other Departmental Students Associations at UTSC

h. Responsible for planning the agenda of meetings beforehand so that if needed changes can occur. Agenda items must go through the president.

i. In charge of planning all meetings in accordance with the availability of all members on the committee.

j. Responsible for producing end of the year report which will highlight the development of GCSA

4.3. Vice President

• The Vice President shall be a full-time, undergraduate student in the Department of Geography and/or City Studies who has completed at least one year of academic studies at the University of Toronto and is in good academic standing. The Vice President cannot be on a co-op term during the fall and winter semesters of their period of leadership.

• The Vice President’s responsibilities will include the following:

a. Assist the President with events and share overall responsibility

b. Act as a secondary officer and contact point in President’s absence

c. Shall serve as the designate of the President at the Academic Committee of the UTSC College Council

d. Enhance academic experience of Geography and City Studies students by being the visionary for fostering academic development, by creating awareness of students’ academic rights and entitlements among Social Science students

e. Serve as a point of referral for Geography and City Studies students, directing them to resources and services as may be most appropriate for their needs

f. Develop ways to solicit input from Geography and City Studies students, communicate students’ concerns and ideas to the administration, faculty, or other student organizations, and work to address these issues

g. Responsible for managing, and organizing elections

4.4. Vice President of Operations

• The Vice President of Operations shall be a full-time, undergraduate student in the Department of Geography and City Studies who has completed at least one year of academic studies at the University of Toronto

• The Vice President of Operations’ responsibilities will include the following:

a. To plan, approve, and facilitate the association’s events

b. Work in collaboration with the Finance Manager to organize the association’s finances and ensure that it remains in good standing; must assume the role and responsibilities in the absence of the Finance Manager.

c. Present the annual and/or event budget at executive meetings as well as the annual general meeting

d. Ensure that the association adheres to the regulations of the Financial Policy of the University of Toronto

e. Seek corporate and/or inter-university sponsorship and prepare sponsorship proposals

f. Assist the President in the overall operation, management and organization of GCSA and its executive council

g. Coordinate the logistics of the association’s events

4.5. Vice President Communications

• The Vice President of Communications role shall be taken by no more than two students who are enrolled as full-time undergraduate students in the Department of Geography and City Studies. Both students must have completed at least one year of academic studies at the University of Toronto.

• The Vice President of Communication’s responsibilities will include the following:

a. Act as a public relations figure by maintaining internal and external communication

b. Actively prepare materials in order to recruit members in coordination with the Term Representatives

c. Maintain an up to date members list and is responsible for actively recruiting members

d. Establish, promote and maintain a positive image of GCSA; work with the President to ensure that all activities of the association adhere to the mandate of GCSA

e. Coordinate advertisement and promotion initiatives to market the events and services of the association

f. Design and maintain GCSA’s website, and all other social media accounts

4.6. Finance Manager

• The Finance Manager’s responsibilities will include the following:

* Work in collaboration with the Vice President of Operations to maintain and administer all financial activities of the association

* Prepare an annual budget statement at the beginning of the academic year, working closely with the President and the Vice President of Operations

* Prepare an annual statement of income and expenditure at the end of the academic year

* Collect and maintain an accurate record of all expenditures and incoming monetary resources

* Ensure the accurate completion of all funding and grant applications

* Disburse funds as needed

4.7. Secretary

• The Secretary’s role shall be taken by no more than two students who are enrolled as full-time undergraduate students in the Department of Geography and City Studies. The responsibilities of the Secretary will include the following:

a. Responsible for scheduling executive meetings and informing members in a timely manner

b. Responsible for compiling and preparing an agenda for all executive and general meetings

c. Responsible for taking attendance; recording, typing and distributing meeting minutes

d. Responsible for sending the President the meeting minutes within 24 hour duration of the last meeting

e. Liaisons communication between executive members in the event that internal concerns need to be addressed

f. Responsible for organizing a binder which will include all paper work that is altered and used throughout the year, such as posters and meeting minutes. The Secretary is also responsible for printing out the documents for the binder.

Article 5: Term Representatives

All representative positions will be interviewed and a minimum of two executive members must be present during the interviews as well as part take in the decision process.

5.1. First Year Representative

• First Year Representative shall be an undergraduate student enrolled in the Department of Geography and/or City Studies

• The First Year Representative position shall be filled by two students

• The First Year Representative’s responsibilities will include the following:

a. Works to further the interests of the organization and acts as a liaison between first year and second year students and the executive committee of GCSA

b. Assist the Vice President Operation with the planning and execution of GCSA’s events

c. Assist the Vice President Communication with the marketing and promotion of GCSA’s events and services

5.2. Second Year Representative

• Second Year Representative shall be an undergraduate student that has already completed their first year and is enrolled in the Department of Geography and/or City Studies

• The Second Year Representative position shall be filled by two students

• The Second Year Representative’s responsibilities will include the following:

a. Works to further the interests of the organization and acts as a liaison between second year students and the executive committee of GCSA

b. Assist the Vice President Operation with the planning and execution of GCSA’s events

c. Assist the Vice President Communication with the marketing and promotion of GCSA’s events and services

5.3. Third Year Representative

• Third Year Representative shall be an undergraduate student that has already completed their first and second year and is enrolled in the Department of Geography and/or City Studies

• The Third Year Representative position shall be filled by two students

• The Third Year Representative’s responsibilities will include the following:

a. Works to further the interests of the organization and acts as a liaison between third year students and the executive committee of GCSA

b. Assist the Vice President Operation with the planning and execution of GCSA’s events

c. Assist the Vice President Communication with the marketing and promotion of GCSA’s events and services

5.4. Fourth Year Representative

• Fourth Year Representative shall be an undergraduate student that has already completed their first and second year and is enrolled in the Department of Geography and/or City Studies

• The Fourth Year Representative position shall be filled by two students

• The Fourth Year Representative’s responsibilities will include the following:

a. Works to further the interests of the organization and acts as a liaison between fourth students and the executive committee of GCSA

b. Assist the Vice President Operation with the planning and execution of GCSA’s events

c. Assist the Vice President Communication with the marketing and promotion of GCSA’s events and services

We thank all students in the Geography and City Studies Department for their ongoing support. If you have any questions regarding these positions, email us at gcsa.utoronto@gmail.com.


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